How to Organize Your Own Book Tour

LENNERTZToday we are going to talk about how  authors can organize their own book tour. We’re speaking with book marketing maven, Carl Lennertz.

Carl has worked with Random House, Knopf, and HarperCollins, as well helping independent bookstores through the American Booksellers Association. He is now Executive  Director of World Book Night U.S.; more on that in a moment. Over time, he has helped organize over a thousand author tours.

Andy: Carl, when my clients prepare a marketing plan for their book proposal, they usually have something in there about their willingness to go on an 8 city publisher organized book tour. I have to tell them that this is probably unrealistic these days unless you are a very big celebrity. When I owned Cody’s, we had touring authors every night. What’s happened?

Carl:  Cost. Hotels, airfare, gas; they all went way up in price. At the same time  authors and agents didn’t have the right frame of mind about them. It all became about selling stacks of books and making ‘the list’ – which was a recipe for disaster. I’ll come back to this, but author events are NOT about selling  large numbers  of books at reading events; they are ALL about making relationships with the booksellers and reaching a few new readers each time.

Andy: I always thought  publishers in these hard times encourage authors to organize their own book tours, right?  But some of my clients have tried to do this and have gotten flack from their publishers. Why is that?

Carl: No, please don’t. The publisher is on the hook for hundreds of  dollars in promo money owed to the store for an event, AND there is no guarantee the books will arrive in time if not coordinated with the publisher. There’s a better way; read on.

 Andy: I’m all ears, Carl.

Carl: Let me suggest something different, something I call a muffin and coffee tour. Get in your car (yes, book sales and book buzz can be built locally/regionally), and just visit some stores. Do this before publication date, if you can, with some galleys from the publisher. If you’re doing this  after publication, do NOT stroll in and ask to sign your books. Just introduce yourself and state specifically that you are NOT there to sign books (this lowers bookseller stress significantly). Instead, walk in with some locally made cookies or muffins, or even ground coffee (and yes, I’ve known authors who put images of their book cover on the coffee bag!) Just say you wanted to thank the booksellers for their hard work…and then let it flow from there. The owner or manager may or may not be free to greet you, but let serendipity reign. You might get the part-time info desk person with attitude, or your new best friend. Then walk the store. Enjoy yourself; you’re a booklover, right? Half the time, they will find you and say, hey, we have 2 of your books; would you sign them? And you will, and thank them profusely.

Andy: As a former bookseller, I can vouch for that. Cookies make a difference.  It didn’t happen all that often, but when it did, I never forgot that author or that book. I remember whenever Meredith Maran had a new book out, she kept coming into the store with homemade cookies. And by the way, she also bought books on consignment from us whenever she did a reading and sold them for us at her readings. In return we promised to report the sales to Bookscan. You better believe that everyone in the store knew about Meredith and her book.

But still, my authors want readings! What do they do?

Carl: Now, say you DO actually get a reading booked. Rule # 1: It’s not about the reading; it’s about the things that happen because you go there, especially making a bookseller friend who will hand sell your book afterwards. Expect 0 people  to come to the reading and be surprised. If it’s 1 person, give the reading of your life. Don’t read for more than 10 minutes; talk about the book, how you came to write it; be funny, and take questions. And feel like the luckiest person in the world. Do you know how many authors want to be in your shoes at that moment?

Andy: Carl, again I can speak from experience as a bookseller. Cody’s had over 5000 author readings during the time that I owned it. Particularly with debut fiction but sometimes with National Book Award winners, we’d get 10 or 20 people in the audience and sell 5 books. Of course, if you are a local author, you could pull in all of your friends and contacts. And they’d buy books for sure. But I digress. Let’s assume you have scheduled a tour at your own expense. How do you collaborate with the publisher to make that experience successful?

Carl: The publisher will get books there, if you keep them advised. And send along press materials. And please, pick tour cities based on where the book is set, where you have friends, where you may have lived at one time or gone to college. And let the publicist know if any friends now work in the media in the area. Disgorge every connection you can think of. (I got the front arts page of the St. Louis paper for my lil’ book because I’d lived there years ago and was friendly with the booksellers there.)

Still – and I love publicists; they are genuinely helpful but overworked people – it still falls to you to work your social media before and after the event. To visit other stores in the area (with muffins), depending on time and geography. And, dear god, send a written thank you note afterwards.

Andy: Do you have any other wisdom to impart?

Carl: The key is still managing expectations: yours, that is, and appreciating the hard work of the booksellers in each store. Meet them, talk, be generous. Don’t mention some other website while there. And most important, work your social media before and after the event. Praise the store on Twitter and Facebook, and yes, broken record, mention other authors’ works to the bookseller, to those in attendance, and on FB, etc. It’s not all about you or that day; it’s about all those who can help sell your book for many moons to come if you build up a reservoir of good will. Take the long view. Praise others.

 Andy: You are director of World Book Night. Can you tell us a little about this event.

Carl: It’s a volunteer, grass roots effort to hand out a half million books in the US all one day: April 23, Shakespeare’s birthday. It started in the UK 3 years ago, and we just finished our second year here. 25,000 volunteers applied online via essay, telling us where they would go to find light or non-readers. We did it all by social media: ourselves, indie booksellers, librarians, and publishers, and it was extraordinary. We got books to shelters, underfunded schools, food pantries, and hundreds of other locations. Don’t take my word for it: check out our FB page of testimonials and our YouTube 52 second videos. There is also a book list, FAQ’s, notes about process and materials at our website – and you can sign up for a newsletter so you can here when to apply to be a giver next year:

 World Book Night books are chosen by a panel of independent booksellers, Barnes and Noble buyers,  and librarians in two rounds of voting, working off a  long list of paperbacks drawn from IndieBound picks, BN Discover picks, ALA prize winners, Pulitzers, ReadingGroupGuides.com favorite picks and Above the Treeline top category sellers.  The previous year’s givers also vote, and there are no publisher nominations for the title selection. The voting gets down to 50 books and I choose the final 30 in order to insure balances in gender, ethnicity, subject matter, age group, and geography, as well as a literary and commercial balance. We also want at least several indie press books in there, as well as books in Spanish.

Andy: Carl, thank you so much for sharing this with us. And keep doing that good work with World Book Night.

 

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8 Responses to “How to Organize Your Own Book Tour”

  1. Mary Jo McConahay Says:

    Thank you Carl and Andy. Having done dozens of readings/events across the country since my book Maya Roads, One Woman’s Journey Among the People of the Rainforest appeared a year and a half ago, all pretty much organized by yours truly, may I add one hint? Research local radio and contact program hosts, who may love to interview you or at least mention an appearance. Book people listen to radio. Post PHOTOS afterwards, like this, maybe: http://www.mayaroads.com/mayaroads.com/Events.html.
    It all adds up.

  2. Phyllis Ring Says:

    Thanks for this — I appreciate its emphasis on the human factor in the equation, especially. This is a really helpful resource for sharing with others — thank you both.

  3. tanya grove Says:

    First, thanks for an informative interview. When I publish my first book (you have to say “when” and not “if,” right?), I will keep these great suggestions in mind. Second, thanks for promoting World Book Night. I am a proud World Book Night Volunteer and hope that the program continues to flourish.

  4. Suzanne Bohan Says:

    Excellent advice, which I’ve not heard before. It’s a relief to take pressure off sales numbers at the author event, and consider the bigger picture of building goodwill. Thanks for posting it.

  5. kristine saxon Says:

    Thank you all for your ideas. As a new author, I need more ideas and guidance. Like a 1,2,3, approach.
    Recently, I am part of the Who’s Who in American poetry. It is at Barnes and Noble, and Amazon also. But when I called Barnes and Noble, the first response, instead of them looking to see if the book was indeed part of their inventory…the sells person on the phone, deterred me from the book. With a response of, “most of those books are printed for the writers. rather than the reader”.
    So, I called back,politely letting them know it was there, for $79.95. I decided to speak with a manager to enlighten them on the situation. As that is what they do, is sell books. Also, it made me feel a little inferior, for a split second, but I quickly processed that.

    So fellow writer’s clear the path for me, with some ideas.

    • andyrossagency Says:

      Kristine, you certainly should never allow a BN sales clerk to make you feel inferior. It certainly makes no sense to me why a clerk would try so hard to avoid selling a book. That’s an indicator of a very inferior clerk, indeed.

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